Type of Appointment: Full-Time, Management Personnel Plan (MPP II)

Anticipated Hiring Amount: $100,000 - $150,228 annually (Commensurate with experience)

Work Hours: Monday – Friday 8:00 am-5:00 pm, unless otherwise notified

Benefits Include: (15) Paid Holidays, (24) Vacation Days, Comprehensive Benefits Package 

Recruitment Closing Date: Open Until Filled

Priority Consideration Date: November 7, 2024

THE DEPARTMENT:

Employee/Labor Relations (ELR) serves the University as a strategic partner and key resources office in support of the University’s strategic initiative to advance organizational development and employee excellence by developing proactive strategies and solutions in addressing employee/labor relations issues, accessibility and reasonable accommodations, workers’ compensation benefits, Human Resources policies and procedures, and EEOC/OCR compliance. Our goal is to create positive and effective working relations at Cal Poly Pomona.

DUTIES AND RESPONSIBILITIES: 

Employee/Labor Relations-Case Management:

• Oversee ELR unit’s operations, provides general to complex level of counsel, direction, and recommendations to administrators, represented/non- represented staff, student assistants, union partners, and third parties related to all HR functions, compliance, formal and informal union grievances/collective bargaining agreements (CBA), CBA interpretation, workplace concerns, investigations, disciplinary action, and prepares all related documentation; recommends HR policies and best practices, ensures Equal Employment Opportunity Commission (EEOC)/Office for Civil Rights (OCR) compliance; works toward resolving complex University issues identifying macro/micro impacts to the University.
• Serves as liaison with Office of the Chancellor (Labor, General Counsel, etc.) to seek guidance to ensure conformance and consistency with Systemwide policies, practices, and interpretation.
• Creates and delivers all formal documentation for corrective action/disciplinary matters up to and including dismissal/non-retention.
• Prepares cases/documentation/witness preparation responding to Public Employment Relations Board (PERB), State Personnel Board (SPB), EEOC, OCR, litigation matters, other related hearings, mediations, arbitrations, conferences, and meetings. 
• Regularly collaborates with campus partners (Office of Equity & Compliance, Faculty Affairs, EODA) to ensure University compliance, make recommendations on best practices, and ensure cases are resolved with appropriate campus office.

Workplace Investigations:

• Conducts workplaces investigations including interviews, witness interviews, analysis, closure letters, and investigation reports. Makes recommendations on best practices to management/senior leadership in consultation with ELRC AVP.
• Develop and provide tailored training to staff/departments regarding professionalism in the workplace to ensure effective and positive work relationships.

Campus/Community Engagement:

• Work with internal campus community members to oversee the development and implementation of comprehensive training program for faculty and staff regarding EEO and recruitments.
• Ensure compliance with EEO goals and objectives for academic and non-academic staff.
• Provide education to search committees on the value of diversity and how inherent bias and other conduct of concern impact search process, support design and delivery of workshops and programs designed to promote better understanding of equity, access, and diversity in recruiting, mobility, and retention within the CPP community.
• Provide consultative services, support and referral to individuals and groups with concerns regarding equity and affirmative action at CPP.

Management of Staff:

• Serves as HEERA manager; providing direct supervision to a team of ELR specialists, supports staff through performance and case management by way of oversight, coaching, and training.

Backup to Employee/Labor Relations & Compliance AVP:

• Serves as backup to ELRC AVP when needed on committees, meetings, and in providing general oversight to ADA, Workers Comp, EEO and HR Policy Manager.
• This position will represent ELR in an array of campus initiatives and events, which may include serving on search committees, task forces, and other University sponsored programs.

Special Projects:

• Develops and presents campus training sessions to familiarize campus administrators, and employees with University policies, procedures, guidelines and best practices.
• Special projects/programs, seniority points, layoff, early exit program, Covid-19 programs/policies, etc.

QUALIFICATIONS:

• Bachelor's Degree - Bachelor's Degree in Business Administration, Human Resouces, or a related field.
• Public Sector case management, performance management techniquies, HR Policies (ADA, Workers Comp, EEOC, etc.) and best practices, interpeting CBAs, conducting workplace investigations, and implementing HR compliance related activities.
• Instill trust, customer focus, manages complexity, decision quality, balances stakeholders, cultivates innovation, strategic mindset, action orientated.

PREFERRED EXPERIENCE: 

• ELR experience in the CSU providing effective case management, advising performance management techniques, providing direction related to HR policies (ADA, Workers Comp, EEOC, etc.) and best practices, labor relations and interpreting CBAs, conducting workplace investigations, and implementing HR compliance activities and best practices.
• Master's Degree in Public Administration or related field, AWI Certificate Holder, SHRM Certification

Equity, Diversity, and Inclusion

At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success.  

We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community.

More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website. 

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California.   The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Conflict of Interest 

This position is a “designated position” in the California State University’s Conflict of Interest Code.  The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations.  For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml.   

Outside Employment Disclosure 

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request.  For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml.   

Child Abuse/Neglect Reporting Act (CANRA) 

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/.

Security & Fire Safety 

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  For more information, see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status.  We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.